2 2007~2008 ના વર્ષની વાર્ષિક સભાની કાર્યવાહી
વર્ષ ૨૦૦૭~૨૦૦૮ ની વાર્ષિક સામાન્ય સભા તારીખ ૨૯ જુન ૨૦૦૮ ના રોજ સાંજના ૬.૩૦ કલાકે નીચેના સ્થળે મળી હતી.
લાયન્સ કોમ્યુનિટી હૉલ
લલિતા ટાવર્સ
૩rd ફ્લોર
રેલ્વે સ્ટેશન પાછળ
રાજપથ હૉટેલ પાસે
વડોદરા
સદર સભામાં નીચે મુજબની કાર્યવાહી કરવામાં આવી હતી.
૧ પ્રાર્થના
૨ એસોસીએશનમાં નવા જોડાયેલા સભ્યોનું સ્વાગત
૩ નવા જોડાયેલા સભ્યોનો તેમના દ્વારા પરિચય
૪ માનદ ખજાનચી શ્રી વિજય ખોપકર દ્વારા હિસાબોની રજુઆત
૫ સભ્યોના હિસાબોને લગતા પ્રશ્નો અંગે ખજાનચી દ્વારા સ્પષ્ટતા
૬ હિસાબોને સર્વાનુમતે બહાલી
૭ પ્રમુખશ્રીએ ખજાનચી, Internal Auditor, External Auditor તેમજ બધા જ સભ્યોનો આભાર માન્યો.
૮ પ્રમુખશ્રી તરફથી ઓફિસ અંગે રજુઆત
૯ માનદ મંત્રી શ્રી ઇસાર તોટલાની દ્વારા વાર્ષિક કાર્યવાહીની રજુઆત
૧૦ તારીખ ૧૭-૦૮-૨૦૦૮ ના રોજ આગામી વર્ષ માટેની EXECUTIVE COMMITTEE ની ચૂંટણી કરવાનું ઠરાવવામાં આવ્યું તેમજ શ્રી ઠક્ક્રરની ચૂંટણી અધિકારી તરીકે વરણી કરવામાં આવી.
૧૧ ઉપ પ્રમુખ શ્રી પ્રવિણભાઈ વૈદ્ય દ્વારા બંધારણ અંગે સ્પષ્ટતા કરવામાં આવી.
૧૨ આગામી ANNUAL DAY CELEBRATION અંગે વિવિધ સમિતિની રચના તેમજ અન્ય વિષયો અંગે ચર્ચાવિચારણા કરવામાં આવી.
૧૨ બંધારણમાં દર્શાવ્યા મુજબ ૧ થી ૫ નંબર સુધીના ટ્રસ્ટી નિવૃત થતાં તેમના સ્થાને નવા પાંચ ટ્રસ્ટીની સર્વાનુમતે વરણી કરવામાં આવી.
૧૩ સભ્યો દ્વારા તેમના મંતવ્યો રજુ કરવામાં આવ્યા.
૧૪ મનોરંજન સમિતિ દ્વારા અંતાક્ષરી તેમજ જે સભ્યોનો જન્મ દિવસ જુન મહિનામાં આવતો હોય તેમને જન્મ દિવસની શુભેચ્છા, પરદેશ ગમન કરતા સભ્યોને શુભેચ્છા વિ.ની રજુઆત કરવામાં આવી.
સદર કાર્યવાહીની વિગતવાર માહિતી નીચે પ્રમાણે છે.
Non Resident-Indian-Parents-Organisation Vadodara
The 6th Annual General Meeting (AGM) of Non Resident-Indian-Parents-Organisation Vadodara (NRIPA) under the chairmanship of Shri M.B.Mehta President NRIPA was held on 26/6/2008 at Lions Hall Lalita Towers Alkapuri Vadodara to transact the following business
(i) Fixing the date of election and appointment of Election officer (E.O.)
(ii) Presentation of Annual Accounts and Financial Statement
(iii) Secretary’s Report
(iv) Fixing date of Annual Day and sanctioning of Budget
(v)Formation of committees for the Annual Day
(vi) Passing of the resolutions to be submitted to Charity commissioner (as per statutory requirements)
2.The meeting began with the prayer followed by introduction of new members. Thereafter agenda items were taken up one by one and after the discussion decisions were taken as under:
(i) It was decided to create four new posts in the executive council to broad base the representation of the members. These four new posts are Vice-President, Joint Secretary and two EC Members. Shri Chandubhai Thakkar volunteered himself to serve as Election Officer and the members present unanimously agreed to this offer. It has been decided to tentatively fix the timetable for the election as under:
(a)Issuance of Circular of Election by E.O. on 13/7/2008
(b) Nominations to be received by E.O. till 30/7/2008
( c ) Election if necessary to be held on 17/8/2008
(ii) Annual Accounts & Financial Statements for the year 2007-2008 were presented by Honourary Treasurer which were approved after clarification were provided. It was also agreed to appoint Shri Jayantibhai Patel Chartered Accountant to Audit the NRIPA’s accounts for the year 2007-2008 and 2008-2009.The Honorary Treasurer also informed that the audit of the accounts of the Association of last five years have been carried out by the external auditor and copies of the audited accounts of last five years have also been filed with the charity commissioner.
(iii) Honorary Secretary presented the secretary report highlighting following points
(a) Details of number of monthly meetings, EC meetings, Trusty meetings, Otla-Parshad etc. besides celebrations of Navratri, Picnics to Ajwa Lake, Anandham etc.as also increase in annual and life members
(b) Attending and participations by our office-bearers & members at CONRIPO Meet at Ahemedabad.
(c) Development of our Web Site with lot of value addition with special reference to efforts made by Shri.Amritgiri Goswami. It was noted with satisfaction that besides website, Gujarati and English Blogs of NRIPA have been created and managed successfully by Shri.Amritgiri Goswami
(d) Details of our meetings sponsored during the year by outside institutions and their names
(e) Special mention was made about social service offered by Mrs. Pushpa Sikka and help provided by her and Mr. P.N.Sikka along with Shri M.B.Mehta to our members in the area of issuance of Passport.
(f) Contribution of articles/advertisement for our news-letter
(iv) Date for Celebration of Annual Day has been tentatively suggested as 3rd/4th week of September. EC is authorized to finalise the date and arrange accordingly.
(v) Members will give their names to work in various committees to be formed for the preparation of Annual Day
3. Resolutions: Following resolutions were passed. The gist of the resolution is given below. Full text of the original resolution written in Gujarati is recorded in the register maintained for the purpose
(A) Resolution No. 1:As per constitution half of the trusties are retiring and accordingly following trusties are treated as retired from the date of this meeting
(i) Shri Dr. Ramchandra Keshavlal Patel
(ii) Shri Issar Ganomal Totlani
(iii) Shri Rajnikant Madhavlal Pancholi
(iv) Shri Sudhir Shantilal Merchant
(v) Shri Dr. Shantilal Vadilal Shah
(B) Resolution No 2: Following members are unanimously appointed in the Board of trusty with effect from to day i.e. 26/6/2008
(i) Shri Pinakin Madhusudan Vaidya
(ii) Shri PravinChandra Dhirajlal Vaidya
(iii) Shri Issar Ganomal Totlani
(iv) Shri Sudhir Shantilal Merchant
(v) Shri Dr. Shantilal Vadilal Shah
vi) Shri Salamatrai Nebhaldas Makhijani
(C) Resolution No 3:Consent letters by newly appointed trusty were perused and accepted
(D) Resolution No 4:Accounts were passed unanimously and Shri Jayantibhai Patel was appointed as external auditor for the year 2007-2008 & 2008-2009
(E) Resolution No 5 Shri I.G.Totlani Secretary NRIPA has been authorized to undertake all necessary formalities with Charity commissioner’s office as also other agencies and sign the necessary papers etc. to carry out the decisions taken in this meeting
(F) Resolution No 6 At present membership fee of Rs. 5,000/- collected from life members are shown as “Life-Membership” on the liability side in the Balance-sheet. To broad base the component of this item and to include more items in future where ever found necessary it is decided that this fund will now shown in Balance Sheet as “ Corpus Fund”
3. Besides above, other the programs in the meeting included celebration of the birthday, wishing of bon-voyage to members going abroad, and playing of Antaxari etc. The meeting ended with the vote of thanks by Joint Treasurer Mrs.Sikka.